Office Administrative Assistant Position

In the Name of Allah, the Most Merciful, the Most Gracious

PART-TIME CONTRACT OR CASUAL - JOB DESCRIPTION

Position: Office Administrative Assistant (Hybrid)

Location: Al-Furqan PT School, 70 Fieldrow St, Ottawa, ON.

Reporting Relationships: Principal

The Muslim Association of Canada (MAC) is a nationally incorporated charity with chapters in 13 cities across Canada. Al-Furqan PT School is one of MAC projects located in the west end of Ottawa.

Key Duties and Responsibilities:

The administrative assistant will perform a wide range of administrative and office support activities to assist the Principal and HR Coordinator in their duties and facilitate the efficient operation of school.

Duties and Responsibilities:

1-      become familiar with the school policies, protocols, and programs to where you can comfortably answer a range of general inquiry questions from the public by email;

2-      become familiar with our registration software;

3-      maintain an electronic and hard-copy filing system;

4 - perform general clerical duties including printing, photocopying, filing, and mailing;

5 - provide helpful customer service to all visitors and inquiries in-person, over the phone, or via email;

6 - prepare and modify documents including correspondence, welcome packages, packing lists, reports, emails, etc;

7 - open, sort, and distribute incoming correspondence;

8 - resolve administrative problems and inquiries;

9 - regularly connect with the Al-Furqan community by maintaining a mailing list. 

Minimum Qualifications

§   excellent oral and written communication and presentation skills in English;

§   good technical and computer skills; 

§   ability to work within a team, with integrity, enthusiasm, initiative and confidence;

§   interpersonal skills with an emphasis on compassion, patience and professionalism;

§   strong research and teaching skills;

§   sound knowledge of Islamic faith and practice.

Desirable Qualifications

§   experience with/knowledge of current Islamic school program(s) and procedures.

§   sound knowledge of Islamic faith and practice.

§   excellent oral and written communication skills in English.

§   strong research and teaching skills. 

Application Deadline:  Ongoing. Please note that only shortlisted candidates will be contacted.

How to Apply

If this sounds like an opportunity you would like to pursue, please apply by sending your resume and cover letter to to Principal Dr. Swesi @ admin.pt@alfurqan.ca

Hours: Monday to Thursday, 2 hours/day (In the evening from 6-8 PM).

Duration of work: From September 2023 to June 2024 (Possibility to extend over the summer break).

Pay: $20/hr